Conditions of Entry

A. The Artist:

Must be over the age of 18.

B. Key Dates:

Exhibition Key Dates:

• Submission Deadline : 20:00 15th April 2018 GMT

• Exhibition Notification : Noon 23rd April 2018

• Drop-off Dates : 17th 20th May 2018

• Exhibition Preview : 2-4pm, 26th May 2018

• Exhibition Dates : 26th May 8th July 2018

Exchange Key Dates:

• Exchange Notification : Noon 10th June 2018

• Drop-off Dates : 2nd 5th August 2018

C. Conditions:

Exhibition - The Artist:

Each artist may enter one artwork only. Substitutes will not be accepted.

The artist undertakes that the work submitted is of his or her own origination, and that he or she holds all moral and intellectual property rights in that work.


Must register and submit their online entry by the stated deadline, or the entry will be invalid.

Will be advised by email of the exhibition notification no later than noon 23rd April 2018.

Accepts that the images and artwork, if selected, are entered at the artist's own risk. The organisers are not liable for any loss or damage incurred to the image or artwork during the course of the exhibition.

Accepts all responsibility for the transportation of the artwork to and from the designated delivery address, if accepted for exhibition. The organisers will not be liable for any loss or damage, however caused, either in transit to and from the exhibition, or during any period of storage, packing or unpacking or in any period in which the work may be on their premises or in their keeping.


Is advised to take out their own commercial insurance to cover their work in transit (two-way) and throughout the exhibition period.


Accepts that, if an exhibitor, all sales of proofs exhibited must be undertaken by Neoartists Studios CIC during the exhibition period.


Agrees to the reproduction of the submitted work or a detail of that work (at no fee) to be used in association with the exhibition, including press, publicity, merchandise, catalogues and postcards etc.

Is aware that their details will remain confidential and not be disclosed to third parties. By submitting an email address, the artist is consenting to receive future emails from Neoartists Studios CIC, relating to our exhibitions and events. The artist can unsubscribe at anytime using the same email address.


Exchange - The Artist
All shortlisted artists will be notified of the outcome of inclusion in the exchange by email by noon 10th June 2018.

If selected for the final Exchange, agrees to complete an edition of 35 prints for the exchange.


If not selected for the final Exchange, agrees to collect their work from the specified address within the allotted time frame. Works delivered by courier/postal service can be repacked in the original packaging to be then collected by courier arranged by the artist, to be returned at the artist’s expense or the artist can arrange with us to send packaged artworks through the postal service that the artist can pay through Paypal to us.


D. The Image
The image and completed entry form must be submitted online.


The image of the artwork must not be manipulated in any way and must be of the artwork entered. The artwork shown on the image must be available, if shortlisted, for the Exhibition, and if further selected, for an edition of 35 print for the Exchange. Substitutes cannot be accepted.


The image file name must be named with your surname followed by the initial of your first name e.g. smith_m.jpg. Digital images of the submitted work must be jpg, no larger than 5mb in size and a minimum of 500 pixels width or height (72dpi). One image showing the complete artwork must be submitted.


Full details of digital image requirements will be given during the registration process. It is important that the quality of the digital image best reflects the submitted work. The first stage of selection is entirely based on the image submitted.


E. The Artwork 
Must be the original work of the artist named on the registration form. Must be a proof that can later be made into a limited editioned work that is signed and numbered. Further details of the editioning process will be given at the exchange notification stage.

Must be new or recent work, preferably within the last 12 months.
Must, if shortlisted for the Exchange, be the same work as that submitted for the Exhibition.


Must be 30 x 30 cm. All proof prints must be unframed and will be mounted with magnets, pins or bulldog clips.
Must be available from the sending in week to the close of the exhibition and cannot be removed before the exhibition closing date of Sunday 8th July 2018.


The selectors’ decision will be final and binding and no correspondence will be entered into. 

Work sold from the exhibition is subject to a 25% commission charge. This charge will be made by Neoartists Studios CIC upon completion of the sale and will be invoiced to the artist. The charge will be based upon the sale price stated by the artist.

Where the artist is registered for VAT, the sale price will, for commission purposes, be the price exclusive of the VAT charge.


Proof Print Exhibition/Exchange 2018 registration